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The name of the institution, established according to these by-laws, shall be ‘Youth For Nepal’ (YFN). YFN is a non-profit organization and any revenue generated from activities must be redirected towards operational costs and projects supported by YFN. YFN is an autonomous body and is not affiliated to any other for-profit, non-profit, religious or political organization.
YFN aims to assist in the development of Nepal by encouraging the youth to work in the fields of education, environment and health. The core objectives of YFN are:
Any person can be a member of YFN by emailing YFN’s email address, signing up at YFN’s website (www.youthfornepal.org) or contacting one of the office bearer’s of YFN. The attributes sought of any member are good conduct, commitment towards the objective of the institution and a desire to work towards the materialization of YFN’s goals.
Note: For the first year of the organization’s existence, only the posts of President, Secretary and Treasurer will be occupied. Nominations for these posts will be made by the founding members of the organization.
The Cabinet is responsible for the daily activities of the organization as described below.
The Cabinet for the Nepal chapter will be decided by the founding members in Nepal, in accordance with the laws of Nepal.
President and Vice President
The President and Vice President are responsible for the smooth operation of the organization and are the liaison between the members, the board and the project undertakers. The President must report to the Board of Directors at every regular Board meeting and issue a general statement to all members at the end of the fiscal year outlining the overall activities and status of the organization.
Treasurer and Assistant Treasurer
The Treasurer and Assistant Treasurer are responsible for all financial affairs of the organization. The two must work together to ensure transparency in the accounting and financial activities of the organization. They must also ensure the transparency and accountability of the various projects. The Treasurer is responsible for the timely filing of tax returns and making them accessible to the general public. The Treasurer reports to the President and the Board of Directors.
Secretary and Assistant Secretary
The Secretary is the official spokesperson of YFN, and is responsible for liaising with the various project leaders to ensure that their needs are met and their projects are being timely executed. The Secretary reports to the President and to the Board of Directors. The Assistant Secretary works with the Secretary in any capacity required.
Regular cabinet meetings shall be held twice a month.
Special meetings may be called by any of the cabinet members.
The Board of Directors (“the Board”) is responsible for the overall policy and direction of the organization, and has the fiduciary responsibility of ensuring that the Cabinet and the organization is adhering to its core mission and objectives. The Board shall manage the affairs and property of the organization in accordance with the purposes and limitations set forth in the Certificate of Incorporation.
The officers of the Board shall consist of a Chair and Vice Chair.
(a)The Chair shall preside at all Board meetings, appoint committee members, and perform other duties as associated with the office. The President of the organization will also be the Chair of the Board.
(b)The Vice-Chair shall assume the duties of the Chair in case of the Chair’s absence and shall be responsible for the minutes of the Board and the agenda for the meetings. The Vice-Chair will be elected from the remaining Board members by a majority vote.
Quorum and Voting
A majority of board members present constitutes a quorum, given that at least four Board members are present at any time. In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.
Passage of a motion requires a simple majority. In case of a tie, Chair of the Board (if the President is unavailable or unable to decide) gets to cast the deciding vote. The Chair of the Board may not participate in a vote otherwise.
The Board for the Nepal chapter will be decided by the founding members in Nepal, in accordance with the laws of Nepal.
The Board may create standing and ad hoc committees as needed. Current proposals for committees (details to be determined by Board) are
a) Fund Promotion Committee
The Fund Promotion Committee (FPC herein after) shall perform necessary programs and meetings to raise funds to achieve the goals of the institution.
No regular meetings shall take place, unless called by the President.
No financial compsensation will be provided to any member or office bearer of YFN for services provided. Persons may, however, be reimbursed for reasonable expenses, such as transportation, long-distance phone calls and copying undertaken on behalf of the Corporation. In addition, nothing herein shall be construed to preclude any member from serving the Corporation in any other capacity and receiving reasonable compensation for such services.
Any member of the board who has a financial, personal, or official interest in, or conflict or appearance of a conflict with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said item.
A person may not apply for any position on the Cabinet or Board if he or she is unable to execute his or her duties in a fair and impartial manner due to personal reasons, financial or otherwise.
The fiscal year of the board shall be from July 1 to June 30 of the subsequent year.
YFN shall actively seek to raise funds through donations, and will accept donations from any legal source (personal or organizational) provided that such donations are without requirements that are contrary to the mission and objectives of the organization
A bank account of the institution shall be administered by the Treasurer for all financial purposes.
The Tresurer must update the Cabinet on all financial activities during each Cabinet meeting, and must provide the Board with an overview during Board meetings. Expenses, purchases or disbursements of more than US$500.00 must be ratified or approved by the Board prior to the disbursement.
The by-laws may be amended by a two-third vote of Board members present at any meeting, provided at least two-thirds of the Board is present and provided a copy of the proposed amendment(s) is (are) provided to each Board member at least one week prior to said meeting.
These by-laws are ratified by the following founding members who were also appointed as the members of the Board of Directors by the incorporator Mr. Sanchit Chokhani, per articles of incorporation of the State of New York, USA.
Mr. Sanchit Chokhani
Mr. Abishkar Shrestha
Mr. Suyog Shrestha